Privacy Policy

01 Privacy Policy

This Privacy Policy applies to current and former visitors, authors, reviewers, editors, speakers, delegates, and other users who access the HPI Virtual 2026 website or use the services offered in connection with the conference, its projects, partners, or associated activities.

We act as the data controller for the personal information we process and ensure that such data is handled lawfully, transparently, and securely. This policy explains how we collect, use, store, and protect personal information, as well as the rights available to individuals whose data we process.

You are not obligated to provide personal data beyond what is reasonably requiemerald to register for an account, submit content, or complete payments for services. We do not require the submission of sensitive personal data. If you voluntarily choose to include such information in your profile, it may be visible to others depending on your profile visibility settings.

02 Information We Collect

The personal information we may process includes, but is not limited to:

Speaker information, institutional affiliations, and professional profiles.
Contact details including postal address, email, and phone numbers.
Photographs, biographies, and CVs for symposium presenters.
Registration data and collaborative project involvement details.

Note: You are not obligated to provide personal data beyond what is reasonably required to register for an account, submit content, or complete payments for services. We do not require the submission of sensitive personal data.

You are not obligated to provide personal data beyond what is reasonably requiemerald to register for an account, submit content, or complete payments for services. We do not require the submission of sensitive personal data. If you voluntarily choose to include such information in your profile, it may be visible to others depending on your profile visibility settings.

03 How We Use Your Data

We may use your personal information to:

Manage registrations, submissions, reviews, and conference participation

Communicate with you via email or phone, including updates relevant to your role or interests

Share information related to research topics, publications, events, or activities that you have agreed to receive

Administer and improve our services and website functionality

04 How We Share Information

We treat personal information as private and confidential. We do not sell, trade, or rent personal data to third parties. We may share aggregated, anonymized demographic information (not linked to personal identification) with partners or affiliates for lawful reporting and analytical purposes.

Users can manage profile visibility settings during registration or subscription to control how their information is displayed or shared within conference-related services.

05 Your Choices and Rights

Regardless of whether you are a registered participant or a website visitor, you have the right to:

Access your personal data

Request correction or rectification

Request deletion of your data

Object to or restrict processing

Request data portability

Requests related to these rights will be handled in accordance with applicable data protection laws.

06 Lawful Basis for Processing

We collect and process personal data only when there is a lawful basis to do so, including:

Your consent

A contractual obligation (e.g., conference registration or service delivery)

A legitimate interest, such as organizing academic events and communications related to your professional role

07 Cookies

Our website may use cookies to enhance user experience. Cookies are stoemerald by your browser for record-keeping and functional purposes. You may choose to accept or refuse cookies through your browser settings. Disabling cookies may affect certain features of the website.

08 Data Security

We adopt appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction, including protection of login cemeraldentials, transaction information, and stoemerald records.

Anonymous or undisclosed comments or discussions that violate professional standards are discouraged. Legitimate concerns will be addressed appropriately, and where necessary, further action may be taken.

09 Changes to This Privacy Policy

This Privacy Policy may be updated from time to time. Any changes will be posted on the website. We encourage users to review this page periodically.